Wednesday, March 05, 2008

Google Calendar Sync for Microsoft Outlook

One of the most popular requests for Google Calendar was synchronization with mobile devices and Outlook. After launching a sync tool for Blackberries, Google Calendar now offers a small utility for synchronizing events with Outlook.

By default the synchronization is bi-directional, but you can change this when you install the utility or from the options dialog. The only significant drawback is that you can only synchronize your main Google Calendar, but a future update should remove this limitation.


Google installs a small program that loads at start-up and sits on your system tray, while waiting for the next synchronization (the default sync interval is 2 hours). After synchronizing your calendar with Outlook, you can access it offline and synchronize it with your mobile phone.


It's worth noting that Google's new tool works with Google Apps accounts and it's another step towards making Google Apps more business-friendly.

{ spotted by Google Blogoscoped }

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  116 comments ( Post a comment )
Are there any plans right now for Google put out this for Apple's iCal, or is Spanningsync the only option.
This is almost great news. I've recently been trying to figure out how to sync my multiple google calendars with my new iPhone. Dunno what that's like on a mac, but as a windows user I'm struggling to find a decent solution for synching outlook and gcal. Hope they add multiple calendar support to this soon...
Google Calendar has an API, so developers can write synchronization tools for all kinds of applications and devices. There are many third-party solutions and some of them are free:

syncmycal.com, oggsync.com - Outlook, Outlook Mobile

goosync.com - mobile phones

spanningsync.com - Apple iCal

gcaldaemon.sourceforge.net - free, cross-platform (Mozilla Sunbird/Lightning, Rainlendar, Evolution, Apple iCal)
Another option is to use the inexpensive product CompanionLink for Google Calendar. I've been using it to sync with my Palm calendar for something like a year now.
any idea if this requires admin rights on PC to install? I have macs at home but XP at office. I would love to sync google calendar with outlook and access my appointments on my iPhone.
Yes, it requires admin privileges.
OggSync is another syncing program, and it supports syncing multiple Google Calendars. I have been using it with my Windows Mobile phone for a year....
syncmycal - tried it, but the way it syncs doesn't make any sense to me whatsoever with mulitple calendars, I either got the same event multiple times or nuclear whitewash.

Goosync currently (well, I checked yesterday so it may have changed ;) uses Funambol to sync with Outlook. That only syncs one calendar AFAICT.

oggsync I'd not come across - will take a look.

Amusingly I can sync multiple calendars with my lightning calendars in thunderbird very nicely with gcal via the gcal provider plugin https://addons.mozilla.org/en-US/sunbird/addon/4631
so a lightning/sunbird to outlook sync that supports multiple calendars might do the trick. If one exists, I've not found it.

In the short term, I'm currently resigned to living with just my main calendar on my iPhone and see how I get on with that.
Hmm,

This is good, but I've just spent the last 4 months moving to linux... Any idea when something like this is going to be provided for Evolution?

Derek
What about trusty Palm OS?
I tried it immediately (and failed)!!
Its giving a simple and understandable error... "Google Calendar Sync: Error syncing your calendar" Is it to do with Proxy?? not sure, if someone knows how to get it working in a proxy env... will love to know about it.

~Yogendra
Dear All,
I have Test it, i found 1 Bug.
Whenever you add your calendar into MS Outlook 2007 and sync into Google Calendar, Reminder is set as Pop - 15 Minuets. My Default Reminder already set as Email - 10 Min. and SMS - 10 MIN. so you have change reminder manual in every event which you added into MS Outlook.
Ajit Mogra
Remember you can get this functionality from Plaxo that will also sync you Mac
I'm having some trouble with syncing Outlook 2003 and my main calendar in Google Apps. The install was very smooth and I get no error messages when the sync is attempted. It takes around 20 seconds to load Google Calendar events, but when attempting to sync to Outlook it quits. When this happens it also closes Outlook. Still, early days...
Google Calendar Sync: Error syncing your calendar.



:(
Google Calendar Sync: Error syncing your calendar.



:(
next version of evolution is told to have google calendar syncinc natively
I've been using Plaxo transparently.
Now I can remove it completely. :)
I still think Plaxo is the best. I've been using it for a couple months and it seemlessly syncs between my several computers (outlook), GMAIL, etc..
Big downside is you have to pay for the option to remove duplicates.
Will the synchronization continue syncing after the PC is shutdown? If so Great!
Can't be installed on Windows 2003 Server, WTF ?
Thanks!
Any plan to develop something for Linux User?
Looking for a Mac and iPhone version.
Can't wait also for a Salesforce.com version of this...
I've been looking for something like this for quite a while and everytime I look I end up disappointed. For a while I tried to use http://remotecalendars.sourceforge.net/ but it never seemed to work quite right.

I really like the idea of this, but as of right now it's really light on options. For example, it'd be nice to be able to tag things coming in from the Google calendar into a "GoogleCal" type category... it'd also be nice if I could choose to do two-way sync of only certain categories (or all but certain ones). I'd also like the ability to use more than just the primary calendar (my wife and I have a shared calendar that most of my events go to).

But, I'm really happy it works for Apps accounts :).
Good, I like it!
as all know, lots of people have ppc. So we must use Microsoft Outlook but we also like google calendar!
but it will better if the api can sync the colour and Categories from Outlook
Plaxo is a far better solution. It has a toolbar for Outlook and Thunderbird that syncs with Outlook, Gmail and Calendar, Yahoo, MSN, Hotmail, AOL. That covers about 99.9% of people.
If you have an iPhone or Smartphone, then you can sync everything everywhere.
Here are step-by-step instructions on Syncing Everything Using the Plaxo Toolbar.
Google Calendar Sync: Error syncing your calendar.



:(
mee to :(
For Windows XP SP3 users:

http://www.intelliadmin.com/Daylight%20Saving%20Fix%20Download.asp

This will help you to get rid of the error: You seem to have outdated timezone information. Please Run Windows Update.
Great new tool!! Love it!!

One little issue I have:

Two PCs:
1 laptop with Outlook 2007.
1 desktop with Outlook 2007.

Was previously using SyncMyCal - Free version.

Laptop is syncing to primary google calendar.

Desktop is syncing to "secondary" work calendar that was used by SyncMyCal... What's up with that?

Can't get them to sync to the same calendar...

?? Help ??
if you have issues with time zone information anyone, go here...
www.intelliadmin.com -- Download Network Administrator 2.7 Trial.
Then once it's started, on step 1, keep the same option that's
listed. then under step 2 select include local system. that's it,
then click submit and then voila! google calendar sync works! it will
fix the time zone problem!!!
Google Calendar sync to Outlook - great news!

My problem though is that it syncs and then closes Outlook automatically!

Bit of a problem given I'm syncing my personal Google calendar to my Work Outlook so that my Work Outlook can sync to my mobile phone.... and when I fail to notice Outlook has closed I wonder why I don't get any emails (oh, wait, is that a problem really?!?)

So, off I trot to the Google page that links to 'known issues' .. to discover the automatic shut down is not a known issue and I get the helpful suggestion to 'troubleshoot' which then takes me to numerous help options (none of which apply) and no way to report the 'fault'.

Anyone got any ideas how I tell Google their sync don't work correctly?!?
This is great news, or it would be if it would work with Outlook 2002 Nowhere in the Google information, or the reviews, does it say that this requires Outlook 2003 or higher. You only get told during installation. Anyone have a work around?
I tried it with Outlook 2002 and it works!
I iried it with Outlook 2002 and it didn't work.

Kevin
Try gSyncit. It has plenty of options and works well.
You can get this to work with Server 2003. Before you execute the installer, right click on the installer, and choose properties. Then click on compatibility and choose Windows XP. Worked for me with Outlook 2007 and server 2003.
ScheduleWorld allows syncs between many device/apps, including gCal.
It is really distressing that this program does not work with Outlook 2002. Bruno
Does Google Calendar Sync work with Outlook Mobile on a WM5 or 6 device? These 2 apps only, no Outlook on a PC. Just Google and my device.
I repeatedly get the outdated time zone error yet have installed ALL the MS patches and updates for it.

When I do the intelliAdmin one, it shows the reason I think.

"Not updating Atlantic Standard Time because it does not exist on this system."

Repeat 17 more times with various time zones like Sri Lanka.

Running Windows XP Mediacenter 2005.
I also get the Outlook shutdown problem! I'm using Outlook 2003, and when it starts syncing, Outlook suddenly shuts down no matter what I am doing in the program. Anyone have any advice????
Shame about only Outlook 2003 & 2007. Rather than keep paying MS to upgrade I'm happy at a relatively stable 2000!

I've got it to work with Lightning but it'd be neat to join the three up!
Google released an update for Calendar Sync: 0.9.3.2. The latest release fixes the following issues:

- Some users experience Outlook crashing when syncing.

- Events end up in Outlook's "Deleted items" folder.

- Events not syncing from Outlook to Google Calendar when the email address used for Outlook isn't the same as your Google Account email address.

- Issues with third-party sync applications and Google Calendar (duplicate events, deleted data, etc.). You should no longer experience problems if you have third-party sync apps installed so long as they aren't syncing between Outlook and Google Calendar. For example, it's OK to sync Google Calendar with Lightning calendar. However, it's *not* OK to sync Outlook to Google Calendar using a third-party app while also using Google Calendar Sync.

You should automatically receive the update, but you can also download it from: http://dl.google.com/googlecalendarsync/GoogleCalendarSync_Installer.exe.
Sorry, google sync does not work for me. I changed to iCal4OL (Google it) ... and found something that works the way it should.
Anyone try scheduleworld? It seems like a cool concept and it worked for me.
Shame there is no Windows 2000 support... Otherwise it does sound promising
Google Calendar Sync 0.9.3.2 produces this nasty error:
Google Calendar Sync: Error syncing your calendar, error code %d

Downgrading from beta version 0.9.3.2 back to beta version 0.9.3.0 worked for me!
So here is a public download link for the older version of Google Calendar Sync 0.9.3.0.
The web page is french, but the software download is english v0930, so if you go to the webpage:

http://www.clubic.com/lancer-le-telechargement-234190-0-google-calendar-sync.html

And click on the "Relancer le téléchargement" link to download.
Exit Outlook. Press CTRL-ALT-DEL to make sure the OUTLOOK.EXE process is not running.
Install the 0930 version. Select 2 way sync.
Google Calendar Sync 0.9.3.2 produces this nasty error:
Google Calendar Sync: Error syncing your calendar, error code %d

Downgrading from beta version 0.9.3.2 back to beta version 0.9.3.0 worked for me!
So here is a public download link for the older version of Google Calendar Sync 0.9.3.0.
The web page is french, but the software download is english v0930, so if you go to the webpage:

http://www.clubic.com/lancer-le-telechargement-234190-0-google-calendar-sync.html

And click on the "Relancer le téléchargement" link to download.
Exit Outlook. Press CTRL-ALT-DEL to make sure the OUTLOOK.EXE process is not running.
Install the 0930 version. Select 2 way sync.
My company branch is using Windows 2000 on desktop PCs and laptops and that is the only place I have Outlook installed. It would be great to have a Win2k compatible version.
pretty good it syncs outlook then I just sync outlook and my mobile phone via active sync. if you get the time zone error the fix is mentioned above but here goes the link
http://www.intelliadmin.com/Daylight%20Saving%20Fix%20Download.asp
scroll down to freeware downloads and select the saving time fix.
later.
Hello, for outlook 2003 go to help->about->disabled items and there enable google calendar sync, and that´s all
I recently started getting an error on MS outlook as Google Calander was attempting a sync, Outlook crashed and restarted fine, but I can no longer sync without the problem
Google Calendar Sync 0.9.3.2 produces this nasty error:
Google Calendar Sync: Error syncing your calendar, error code %d

Downgrading from beta version 0.9.3.2 back to beta version 0.9.3.0 worked for me for 3 days!
After 3 days I keep getting the error: "Error syncing your calendar". Please note the error code is no longer here.

Please help.
I've been experiencing the "Google Calendar Sync: Error syncing your calendar, error code %d" error as well.

I've tried uninstalling and reinstalling without any success.

However, it appears that Google is already aware of this issue and working on a resolution:
http://www.google.com/support/calendar/bin/static.py?page=known_issues.cs

Jamal
Error Message says "Google caleendar Sync: Error syncing your calendar. Error Codes; 1011, -2147352567." Tried uninstalling and re-installing. Same message. Help please?
using the 0.9.3.0 version works great for me! thanks for the intermediate solution.
This seems great news. where did you find 0.9.3.0?
Actually I found 0.9.3.0 release but it did not work for me (http://google-calendar-sync.en.softonic.com/).
Google Calendar Sync: Error syncing your calendar. Error codes: 1011, -2147352567.
Try to enable the Outlook add-in:

http://msdn.microsoft.com/en-us/library/ms268871(VS.80).aspx

Abel
We're up to 0.9.3.3, but still haven't seen support for anything other than your main calendar.

That's a real bummer to me, because I've got a whole bunch indicating when various things (games, albums, movies) AND I just got a PPC. Being able to sync all this stuff would've been perfect. As it is, the only calendar that syncs is the one that doesn't get as much use.

Here's hoping this problems gets fixed sooner rather than later; once it does, I will be one happy camper.
There is a new way to intereact with your Google Calendar and Gmail contacts from MS Outlook. http://www.getkigoo.com
Real bummer need support for multiple calendars otherwise not very useful . Anybody has any clue when is that coming from Google. ???
Abel,
Your hint to enable the Outlook add-in worked very well. I can sync Gcal, Outlook and PDA calendar.
Thank you, Chris.
I have microsoft office 2003 on my computer but can't find outlook. Is that possible?
@Lori:
There are a lot of flavors of Microsoft Office. For example, there are at least 8 versions of Microsoft Office 2007, but only the Home & Student version doesn't include Outlook.
Abel's hint to enable the Google Calendar Sync add-in worked for me. My GCal and Outlook 2007 sync fine now. Thanks, Abel!
Can you make the installer work on server 2003???? i used that as my primary workstation os and want to install this PLEASE :)
What's the difference between Gsync on my desktop and Gsync on my blackberry? Any dis/advantages to either? Thanks.
For those of you looking for a multi-calendar and iPhone solution, I have been reading up on BusySync (http://www.busymac.com/)

It claims to handle all of that, using Google Calendar as the 'cloud'. It runs on the Mac only.

I have not tried it yet...
Here's another solution that I've cobbled together to be able to keep my multiple Google Calendars, and sync them with Outlook AND my iPhone. Not perfect, but it's something... http://motleyramblings.blogspot.com/2008/08/iphones-and-outlook-and-google-oh-my.html
When the sync initiates, it appears to terminate my Norton Antivirus. Not sure if there's a setting I can use to prevent this conflict from happening.
um... works... sort of...

I was using this with the Blackberry-gCal synch as well... it wound up doubling some meetings on all three calendars (Outlook, BB, and gCal) as well as sending meeting invites to past meetings to 100+ people in my company from my t-mobile account...
Perhaps a better user manual might help...
Love it but having problems synching with new Anti virus software. The Shield Deluxe?? Without it running it syncs fine but with it - Google Sync asks for an internet connection! Firewall issues maybe? Hope to get sorted soon!
I am seeing that Private appointments are no longer marked as Private when it syncs. Is anyone else noticing this?
I think this is crazy that this problem has gone on so long. When I enable the outlook add-in, it crashes both outlook and gsync. Please fix this!!!

Outlook 2007, Windows XP Pro SP3, gsync 0.9.3.5.
James said on November 12, 2008 2:45 PM PDT:
I am seeing that Private appointments are no longer marked as Private when it syncs. Is anyone else noticing this?
-------
Yea, I am getting the same thing. I have the 1way street turned on (Outlook -->Google Calendar). When I mark an appointment as private (I don't have MS Exchange...POP), after the sync, my appointment in Google Calendar shows up as "default". My Google Calendar is private, but I have other selected user's that can view it, therefore I would like to have to ability to have private appointments on my Calendar using this tool.

Can this be accomplished? I'm on gsync 0.9.3.5.
Google's sync solution is incomplete. It doesn't sync contacts or multiple calendars.

Here's a comparison of Google's solution with CompanionLink, which one of earlier comments references:

http://www.companionlink.com/googlesync
When will this sync be compatible with Outlook 2000?
This sync does not work for Outlook 2002 :-(.
Great tool but I have two issues: 1. Some of my appointments sync, some don't. The troubleshooting section doesn't seem to deal with this. And 2. every time it trys to sync I get the error "A program is trying to access e-mail addresses you have stored in Outlook. Do you want to allow this?" Anyone else having the same problems?
I am having the same problem as this poster

"Anonymous said on November 13, 2008 2:30 PM PDT:
I think this is crazy that this problem has gone on so long. When I enable the outlook add-in, it crashes both outlook and gsync. Please fix this!!!
Outlook 2007, Windows XP Pro SP3, gsync 0.9.3.5."
From the original post: "significant drawback is that you can only synchronize your main Google Calendar, but a future update should remove this limitation."
How much longer are we going to have to wait for this obvious functionality. It's at best, half an application at the moment.
Please update to allow for multiple calendar sync!!!!
I'm encountering problems when I created meeting invitations for multiple people in outlook. After 2-way sync, I can no longer change the invitee list in outlook, as if I am not the organizer of the meeting.
I can change the list in Google calendar though - but that means the invite gets sent from my private address, in stead of my work-e-mail-address.
About http://www.companionlink.com/googlesync
CompanionLink shareware decided to delete some of my entries, and duplicate others. I can't retrieve the data. It corrupted data on my gmail account, and on my outlook.

I emailed a couple of times, and even used the reporting form from companionlink, but they didn't respond.

Google can not restore data on google calendar.
i'd like to see mobile phone sync...
It's JUNK It doesn't work--constantly gives a 2008 error--the 'fix' is to run fixmapi--that doesn't do it.

Same result on 2 installs of Outlook 2007
There are multiple tools, OSs evoked in this thread and I am not sure what you refer to.
multiple calendar sync me would like ... oh yes ...
another vote for multile calendars, please.
where the hell do you download the google contact sync....i am going nuts here...as an advanced web mogul google should make easy to find the damn download link...
Download Google Calendar Sync from http://dl.google.com/googlecalendarsync/GoogleCalendarSync_Installer.exe.
I love the calendar sync! I can put something on my phone and it goes straight to my computer... I would really love it if it automatically sync'd with my outlook contacts too. Is there anything in the works for outlook contacts?
I'm wondering about multiple calendars as well...I know there are tools available that can do this, but all the ones I've found are quite expensive if you want to sync more than a few days forward.
Running Vista and Outlook '07 with latest Connector software and latest MSN calendar software. Since making these changes, Google sync will run for hours, and sync only a couple of appointments. One-way sync Outlook => Google
2 issues - first, you can't reset the calendar events and start over if you mess things up, unlike companiolink. second, if you have an ampersand in any of your contacts, it will crash after couple of days, since the & gets changed to & amp amp amp amp amp amp...
I have a WiMo-device that uses activesync to sync Outlook contacts and tasks (not calendar!). Then I use Google Calendar Sync to sync my Outlook calendar to my main Google-calendar.

Additionally I have a couple of different calendars I subscribe to at Google-calendar. To get everything to my WiMo I have registered at goosync (and paid to get multiple calendar support) and I sync all google calendars with my WiMo-device using the goosync-application from my WiMo-device.

By doing this I have all calendars, contacts and tasks synced with my WiMo-device. This works bidirectional and everything.
sounds good kent. i use ACT! outlook and multiple gmail accounts.
worked great for us since we installed it in 07, running outlook 2003.
just upgraded the office to office/outlook 2007, and it stopped working. no errors reported by it.
we uninstalled it, downloaded the newest version, installed it and nothing, not working, no errors. it says it's syncing, and finishes, but nothing shows up on the calendar. Any ideas????????
Try CalGoo. It's free and a very good tool.
It consistently crashes Outlook 2007 configured for Exchange in cached mode. All support topics concerning this are immediately "archived". This product does not work.
The best sync I have found for a Blackberry to a destop via a remote connections is Office Accelerator by Baseline Data Systems, Inc. There web site is www.baselineconnect.com. It is a terrific product for any BlackBerry user.
I used to face that irritating issue of Outlook crashing while google sync tries to sync the calendars. I searched the calendar forums high and low and tried various things (reinstalling gsync, outlook and what not) but wasn't able to find a solution and decided to find some other free tool.

I tried SyncMyCal - but this only syncs -3 days to +3 days (free version).

I also tried OggSync, which also has date range limitations.

I now use gSyncit (www.daveswebsite.com/software/gsync/) and I'd recommend it to others.

It has more options than Google Calendar Sync and works without any issues (so far). The free version allows me to sync my office Outlook calendar with any of my Google calendars and not just the Default one. The paid version allows multiple calendars and has more features.

Regards,
Sabarish
I installed Google Calendar Sync for Outlook 0.9.3.5. While I assume that the UID and the Password between the client and Google servers is HTTPS encrypted, I have no idea whether the actual outlook calendar data moving between the server and client the traffic is encrypted. Any idea anyone ?
A lot of people advised me this tool-how to open ost in outlook 2003,as how as I remember program is free,it open ost file in Outlook 2003 and recover your data from these encrypted *.ost files,it allows to move *.ost files to *.pst ones fast and easy,it has two recovery options, first of all, you can move your *.ost file to a *.pst file, the last one can be easily opened by Microsoft Outlook or any other compatible email client.
Hoping that Google Sync will soon support Outlook 2002 also (including Calendar, Tasks, Contacts, and Notes all in one app). Yahoo! have had this down since 2007 with their AutoSync plug-in.
Is this ever going to support multiple calendars?
Doesn't reliably sync all appointments. For example, today I had 8 appointments, but only 2 of them actually sync'd. I'm only using one Outlook calendar and one Google calendar. There's no error message or anything...it's just missing most of my events.

If I can't be sure it's syncing everything, then I can't use it at all.
I use companion sync for Act software for my business calendar and Google calendar for personal stuff. I want both on my Blackberry. Is there a way to use google sync one way? Does anyone have any ideas how to do this?
I'm also still waiting on multiple calendar support. I believe the blackberry and iphone apps do this, why can't they for the desktop?
Another vote for mutliple calendar support, PLEASE!
Here, here for multiple calendar support from Google!
Why is not Google responding to the obvious need to support multiple calendars !!!