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March 31, 2006

Improve Time Management: Overcome Procrastination

Improve your time management routines, following some simple tips. Don't say "I'll read them later".

* start with a written plan of action to avoid getting distracted
* keep your plan simple and straightforward
* start with the one thing you must get done today to feel productive
* should be a manageable item you can complete in 10-15 minutes
* your tasks should match your values or purpose
* bring each task into congruence with your basic mission
* if you can't, take it off of your list
* don't put any "to-do" on your list that takes more than 30 minutes
* if it takes longer, it's actually a series of smaller "to-do's"

* don't try to do everything perfectly
* perfectionism often causes procrastination
* any small step toward completion is an accomplishment
* do the worst job (or part of the job) first and get it out of the way
* set a time limit -- "I'll file papers for 5 minutes"
* alternate unpleasant jobs with tasks you enjoy
* delegate out items you can't make yourself do

* interruptions tend to occur in identifiable patterns
* notice when interruptions occur, by whom, and why
* take steps to prevent those interruptions before they occur
* if they can't be prevented, learn how to delegate to someone else
* if they can't be delegated, learn how to delay until you are finished

* make the project and environment as pleasant as possible
* give yourself the best tools and work space for the project
* take a few minutes to organize your work space
* schedule a regular time to check in with a friend or colleague
* rewarding your accomplishments encourages productivity

From Online Organizing.

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