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December 18, 2008

Create Documents from Gmail Threads

What's the quickest way to create a new document in Google Docs directly from Gmail? If you enable "Create a document" in Gmail Labs and you activate keyboard shortcuts, you can press g then w to open a blank document.

The experimental feature adds a new option next to each Gmail conversation that lets you create a new document from it. Gmail merges the content of all the messages from the conversation and it removes the attachments. A similar effect could be obtained by selecting "Forward all" and sending the message to the email address automatically generated by Google Docs.

"No more copying and pasting the text from your email -- just open the message you wish to convert, click the "Create a document" link on the right side of the page, and voila, you have a brand new document which you can then modify and share," explains Gmail's blog.

Another feature from Gmail Labs that could be useful if you frequently use Google's online office suite is the Google Docs gadget. It's a simple way to access recently modified documents, to find documents and to place a link into a message using drag & drop.

Google Docs started as an alternative to collaborating on a document by sending attachments back and forth. "In my business of search marketing, I send lots of tabular data between myself and clients on a regular basis. In the past, we'd have to attach Excel worksheets or post the information in web page tables, adding overhead and inconvenience. We never had the latest document - and merging information was always a pain," says Scott Clark in a Google Docs testimonial. If Google wants to solve the problem of unnecessary attachments, why there's no way to invite people to collaborate on a document directly from Gmail?

{ Thanks, Niranjan. }

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